Item for Trade-In:

• For the trade-in of state owned property toward the purchase of new equipment or products, advance trade-in approval must be obtained.
• A letter of justification from the department Chair/Dean must be submitted to the Director for Procurement Services prior to any trade-in purchase.
• The letter of justification should include the following:
• General condition
• Location name and description
• Inventory number
• Estimated value
• Justification for trade-in

Item to be Purchased with Trade-In:

• A description of the item to be purchased with the trade-in must be furnished to Procurement Services.
• Procurement Services will review the request, obtain other required approvals, and return to the department if approved.
• A copy of the approval plus the department's quote and a requisition must be submitted to Procurement Services.
• The department must contact Inventory Control at 270-809-4435 to adjust all ncessary records.