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Purchasing Guidelines for Sole Source Purchases

  • The requesting department should complete the Justification For Sole Source Purchase Form (Word) and submit it to the assigned purchasing agent for review and approval.
  • The purchasing agent will conduct independent research to verify the sole source justification and will post a Public Notice for challenges to the sole source site for seven business days.
  • If approval is granted, the requester will need to obtain all applicable signatures on the sole source form.
  • A requisition should be processed and forwarded to Procurement Services along with a formal quotation.
  • If denied, Procurement Services will proceed with the appropriate bidding or quote process.