Payment

Direct Pay Invoices

• Invoices for purchases over $2,500 that are not part of a purchase order, are entered in Banner by the MSU Department, using a direct-pay invoice and then must be sent to Procurement Services for further processing. 
• Invoices for purchases under $2,500 that are not part of a purchase order, are entered in Banner by the MSU department, using a direct-pay invoice and then must be sent directly to Accounting and Financial Services for further processing.

Purchase Order Invoices

• Invoices that reference a purchase order must be sent to Procurement Services.  (P00_ _ _ _ _)
• Procurement Services will input the invoice in Banner then forward to Accounting and Financial Services for further processing.

Purchasing Card Transactions

• Purchasing Card transactions are for purchases $2,500 and under. 
• Purchases must follow MSU Purchasing Card guidelines
• Purchasing Card transactions do not come through Procurement Services.
• If items purchased on a Purchasing card are being delivered to Central Receiving:
• Delivery information MUST be provided (unless it is listed on the order) to Central Receiving
• Call Central Receiving at 270-809-5733
• Delivery information must include the MSU Department and Name of Departmental Contact
• Central Receiving cannot identify where to deliver your goods without this information

 

Shipping/Receiving/Delivery

Shipments to Central Receiving

• All goods and services should be shipped to Central Receiving. 
• Central Receiving will receive items and then deliver to the MSU department.
• When Central Receiving delivers to the MSU department, the individual receiving the delivery will be required to sign a Receipt & Transmittal (R&T) form.

Shipments to MSU Department

• If the order was placed on a purchase order, and delivery of the goods and services bypasses Central Receiving, the MSU department must notify Procurement Services at 270-809-4048 when the delivery occurs. 
• The department will then be forwarded a Departmental Receiving Record to sign that confirms delivery of goods and services that bypassed Central Receiving.
• Inspect shipments immediately for any damage.
• If damage is found, call Central Receiving at 270-809-5733.