Welcome to Procurement Services

Payment/Shipping Guidelines

Payment

Direct Pay Invoices

  • Invoices for purchases over $2,500 that are not part of a purchase order, are entered in Banner by the MSU Department, using a direct-pay invoice and then must be sent to Procurement Services for further processing. 
  • Invoices for purchases under $2,500 that are not part of a purchase order, are entered in Banner by the MSU department, using a direct-pay invoice and then must be sent directly to Accounting and Financial Services for further processing.

Purchase Order Invoices

  • Invoices that reference a purchase order must be sent to Procurement Services.  (P000_ _ _ _)
  • Procurement Services will input the invoice in Banner then forward to Accounting and Financial Services for further processing.

Purchasing Card Transactions

  • Purchasing Card transactions are for purchases $2,500 and under. 
  • Purchases must follow MSU Purchasing Card guidelines
  • Purchasing Card transactions do not come through Procurement Services.
  • If items purchased on a Purchasing card are being delivered to Central Receiving:
    • Delivery information MUST be provided (unless it is listed on the order) to Central Receiving
    • Call Central Receiving at 270-809-5733
    • Delivery information must include the MSU Department and Name of Departmental Contact
    • Central Receiving cannot identify where to deliver your goods without this information

 

Shipping/Receiving/Delivery

Shipments to Central Receiving

  • All goods and services should be shipped to Central Receiving. 
  • Central Receiving will receive items and then deliver to the MSU department.
  • When Central Receiving delivers to the MSU department, the individual receiving the delivery will be required to sign a Receipt & Transmittal (R&T) form.

Shipments to MSU Department

  • If the order was placed on a purchase order, and delivery of the goods and services bypasses Central Receiving, the MSU department must notify Procurement Services at 270-809-4048 when the delivery occurs. 
  • The department will then be forwarded a Departmental Receiving Record to sign that confirms delivery of goods and services that bypassed Central Receiving.
  • Inspect shipments immediately for any damage.
  • If damage is found, call Central Receiving at 270-809-5733.