College Republicans of Murray State University

CONSTITUTION




A set of laws and standards of conduct being necessary for the maintenance of any organization, we, the members of the College Republicans of Murray State University, ordain this document as our constitution. This declaration will serve as a guide for the orderly transaction of business, the election of officers, the tenets of membership, and the responsibilities thereof.

Article I The Election of Members

A. Membership in the College Republicans organization at Murray State University shall be granted to any student upon request provided that the following criteria are met: 1. Full- or part-time student in good standing with the University. 2. Paid a preset registration fee, as determined by the voting membership, for a prescribed term.

B. Members can be deemed “inactive” for the purposes of obtaining a quorum, a quorum being one half of all membership plus one. Members shall be deemed inactive on the third consecutive absence unless granted an exception by the voting members.

C. Members can be removed upon expulsion from the University or for any unlawful or unethical behavior as determined by two-thirds of the voting membership.

Article II The Conduct of Elections

A. The election of officers shall be conducted yearly during the month of April for a term not to exceed one calendar year.

B. No member shall occupy more than one office concurrently, nor serve in one office for more than two terms.

C. One month prior to any election, the Secretary shall be required to notify all registered members of said election. ·

D. The faculty sponsor shall preside over meeting for the nominations for office in March and the subsequent elections in April. During the March meeting nominations shall be entered from the floor with a “second” required to register a candidate. During the April meeting each candidate for office will be allowed five minutes to address his/her fellow members. After this period has passed, the faculty sponsor shall call for the election of officers. At this time paper ballots will be distributed to all members with members granted the right to secrecy of selection. Once voting has been completed, the faculty sponsor or his/her designate shall collect all ballots and conduct a tally. Any candidate receiving a simple majority shall be granted the rights of office commencing the first day in May. If no simple majority is received, a run-off election is required between the top two vote recipients. This run-off will be conducted immediately following the initial election. In the event that a tie should occur, a second vote will be conducted immediately following the first election. If a second tie should occur, the faculty advisor shall flip a coin with the candidate whose name appears first alphabetically calling the flip in the air. Whoever wins the flip shall be granted the rights of office.

Article III The Responsibilities and Qualifications of Officers

A. All officers shall have no less than a 2.5 grade point average on work attempted at Murray State University.

B. All officers for the position of President, Vice President, Secretary or Treasurer must be undergraduates of Murray State University.

C. All officers must be members of the College Republicans of Murray State University.

D. The President 1. Shall preside over meetings. 2. Recommend the establishment of special committees subject to the approval of a quorum of members. 3. Establish the agenda for meetings.

E. The Vice President 1. Shall assume leadership powers of the President due to absenteeism, death, removal form office, or at other times when it is deemed necessary. 2. Shall preside over executive meetings.

F. The Secretary 1. Shall take the minutes of meetings. 2. Conduct a roll call as the first matter of business for all meetings. 3. Is responsible for all organizational publications, announcements, and documents. 4. Shall make all arrangements regarding the places for meetings.

H. The Treasurer 1. Shall maintain a list of dues paying members. 2. Shall collect all monies and keep records of all transactions. 3. Shall provide a statement of fiscal accountability including detailed records of transactions. This statement shall be submitted in September, November, January, and April.

I. Officers can be removed for excessive absenteeism, unlawful activity, or malfeasance of office. Meetings for the removal of officers shall be Chaired by the members of the Constitutional Committee. A vote of two thirds of all members is required to remove an office holder.

J. If the President is removed or if the office is vacant the Vice President will assume the responsibilities of the Presidency. If other offices are vacated, a special election will be called unless the office is vacated within two months of regular elections.

Article IV The Establishment of Bylaws

A. Bylaws may be established by a majority of a quorum at any scheduled meeting.

B. The establishment of Bylaws are for the expressed purpose of conducting organizational operations. No bylaw shall conflict with this document or add to or delete from the requirements established for membership, elections, or qualifications for office holders.

Article V The Election of the Constitutional Committee

A. A Constitutional Committee shall be established to settle any conflict that may arise from the interpretation of this constitution or subsequent bylaws.

B. Three members shall be elected, as prescribed in Article II, regardless of undergraduate or graduate standing.

C. The Constitutional Committee shall preside over the proceeding for the removal of officers.

Article VI Amendments

A. Additions or deletions to this document require the following: 1. An amendment introduced from the floor, with a second. 2. The Secretary recording the amendment and providing a copy to all members. 3. The scheduling of a vote occurring one month after initial consideration. 4. A two thirds vote in favor by a quorum of members.

Article VII The Rights of Membership

A. No person shall be denied membership in the College Republicans on the bases of race, creed, color, religion, gender or disability. Membership shall be granted if the applicants meet the qualifications set forth in Article I section A.

B. No member shall be denied the right to speak or forward recommendations at meetings.

C. Any member can require of the officers full disclosure of documents including but not limited to 1. Minutes from regular or executive meetings 2. Fiscal Records 3. Publications which represent the organization.

D. No member shall be removed or classified inactive without written notification. Members who are subject to removal or classification as inactive shall be given one month to appeal to the membership.

E. Any member may request that statements be entered verbatim into the official minutes.

F. Any member may request a ballot vote for any organizational function requiring the consent of the members.

G. A member who is absent from a vote may notify the academic advisor in writing of his/her intentions. The academic advisor, with the consent of the member, shall enter the signed letter of intent in lieu of a ballot. Verification of voters’ intentions may occur upon request.

Article VIII Organizational Authority

A. No member shall claim to represent the College Republicans in publications, speeches, or solicitations without the consent of the voting membership. This should not be construed as to prohibit a member from voicing his/her opinion or stating a policy of the College Republicans as established in a by-law or platform.

B. To provide for public accountability and recruitment, meetings of the College Republicans of Murray State University shall be open to all interested persons with the exception of strategy sessions, executive sessions, impeachment or removal proceedings, and elections.

Article IX Ratification and Initial Exemptions

A. This constitution shall become effective upon a vote of 4/5 of all membership in favor of ratification.

B. Article II, Section C and Section D, line 2 shall be waived upon majority consent of the membership for the first election of officers.

Recommended Changes to the Constitution February 21, 1996

Article III A. Change grade point average to 2.3. B. Allow graduate students to hold office. Officers D. The President 4. The President should act as an ambassador when needed. 5. The President shall delegate tasks to any member or officer, within reason. E. The Vice President 3. Shall assist the President in functions. 4. Shall delegate responsibility for campaign literature and set up dates for its distribution. F. The Secretary 3. Will gather information for any club literature and mailings. E. Constitutional Committee Chairperson 1. The chairperson is accountable for keeping members informed about the constitution. 2. The chairperson shall preside over meetings involving the removal of any officers or members. H. Treasurer 4. Shall, on request, inform any member of the accounts of the club. 5. Shall provide on the third week of November and April a balance of the accounts to the other officers for evaluation.

Adopted April 28, 1996.

 

 

 
 Amendments proposed to the Murray State University College Republicans constitution at the regular meeting held on March 7, 2013:

 

 

Article II presently reads:

 

Article II The Conduct of Elections

A. The election of officers shall be conducted yearly during the month of April for a term not to exceed one calendar year.

B. No member shall occupy more than one office concurrently, nor serve in one office for more than two terms.

C. One month prior to any election, the Secretary shall be required to notify all registered members of said election. ·

D. The faculty sponsor shall preside over meeting for the nominations for office in March and the subsequent elections in April. During the March meeting nominations shall be entered from the floor with a “second” required to register a candidate. During the April meeting each candidate for office will be allowed five minutes to address his/her fellow members. After this period has passed, the faculty sponsor shall call for the election of officers. At this time paper ballots will be distributed to all members with members granted the right to secrecy of selection. Once voting has been completed, the faculty sponsor or his/her designate shall collect all ballots and conduct a tally. Any candidate receiving a simple majority shall be granted the rights of office commencing the first day in May. If no simple majority is received, a run-off election is required between the top two vote recipients. This run-off will be conducted immediately following the initial election. In the event that a tie should occur, a second vote will be conducted immediately following the first election. If a second tie should occur, the faculty advisor shall flip a coin with the candidate whose name appears first alphabetically calling the flip in the air. Whoever wins the flip shall be granted the rights of office.

 

 

The proposed Article II would read as follows:

 

  1.  The election of officers shall be conducted yearly during the month of December and those elected shall serve from January 1 to December 31 of the following year.
  2. (No change except “nor” would be changed to “or.”
  3.  One month prior to any election the secretary shall notify all members in good standing of the upcoming election.
  4. The faculty advisor shall preside over the meeting for the nomination and election of officers.  Nominations shall be entered from the floor with a “second” required.  All candidates must be members in good standing defined as having paid their dues, attending meetings regularly, and participating in other activities of the organization.  Candidates shall have the opportunity to address the membership for a maximum of five minutes if they wish to do so.  The faculty advisor shall then call for the vote.  If more than one candidate is nominated for a particular office, paper ballots will then be distributed so that members may vote by secret ballot.  The faculty advisor shall collect the ballots and count the votes.  If one candidate wins a simple majority, that person is elected.  If no one wins a majority, a run-off shall then follow between the top two.  If only one candidate is nominated for a particular office, that person may be elected by acclamation.  

 

Article III now reads as follows:

 

Article III The Responsibilities and Qualifications of Officers

A. All officers shall have no less than a 2.5 grade point average on work attempted at Murray State University.

B. All officers for the position of President, Vice President, Secretary or Treasurer must be undergraduates of Murray State University.

C. All officers must be members of the College Republicans of Murray State University.

D. The President 1. Shall preside over meetings. 2. Recommend the establishment of special committees subject to the approval of a quorum of members. 3. Establish the agenda for meetings.

E. The Vice President 1. Shall assume leadership powers of the President due to absenteeism, death, removal form office, or at other times when it is deemed necessary. 2. Shall preside over executive meetings.

F. The Secretary 1. Shall take the minutes of meetings. 2. Conduct a roll call as the first matter of business for all meetings. 3. Is responsible for all organizational publications, announcements, and documents. 4. Shall make all arrangements regarding the places for meetings.

H. The Treasurer 1. Shall maintain a list of dues paying members. 2. Shall collect all monies and keep records of all transactions. 3. Shall provide a statement of fiscal accountability including detailed records of transactions. This statement shall be submitted in September, November, January, and April.

I. Officers can be removed for excessive absenteeism, unlawful activity, or malfeasance of office. Meetings for the removal of officers shall be Chaired by the members of the Constitutional Committee. A vote of two thirds of all members is required to remove an office holder.

J. If the President is removed or if the office is vacant the Vice President will assume the responsibilities of the Presidency. If other offices are vacated, a special election will be called unless the office is vacated within two months of regular elections.

Proposed changes to Article III are as follows:

 

C.  All officers must be members in good standing as defined in Article II paragraph D.

 

  1. The vice-president shall assume the responsibilities of the president in the event of the absence, death, resignation or removal of the president.  It shall also be the responsibility of the vice-president to make all arrangements regarding the places for meetings.

 

Paragraph I, first sentence, would be changed from “malfeasance of office” to “malfeasance in office.”  The second sentence of Paragraph I would be changed to read “The faculty advisor shall preside over that part of a meeting which considers the removal of an officer.”

 

 

Article VII The Rights of Membership, paragraph A, sentence 1 would be amended by adding “sexual orientation” to the list of prohibitions and would then read as follows:

 

  1.  No person shall be denied membership in the College Republicans on the bases of race, creed, color, religion, gender, sexual orientation or disability.

 

 

These proposals are subject to the provisions of Article VI of the present constitution:

 

Article VI Amendments

A. Additions or deletions to this document require the following: 1. An amendment introduced from the floor, with a second. 2. The Secretary recording the amendment and providing a copy to all members. 3. The scheduling of a vote occurring one month after initial consideration. 4. A two thirds vote in favor by a quorum of members.

 

 

These proposed amendments were approved by

a unanimous vote of the membership

present May 4, 2013.

 

Winfield H. Rose

 Faculty Advisor

MSU College Republicans

 

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