QUICK REFERENCE TABLE FOR PURCHASING LIMITS
The below table represents a general guide for most departmental purchases. Exceptions include contracting for services, purchases from state or municipal entities, and purchases from existing Commonwealth of Kentucky, or Murray State University contracts. If you have any questions about a contemplated purchase, call Procurement at 2703 before the purchase is made.
| Situation | Preferred Procurement Methods |
|---|---|
| Item(s) costing $2,500 or less from a single vendor when the vendor will accept a verbal order. | 1. Purchasing Card (within your limit)
2. Confirmation Payment Document ("DC" type in the Purchasing Payables System) |
| Item(s) costing less than $500 when a check must accompany order. Should be used on a limited basis. | 1. Prepay Payment Document ("CW" type in the Purchasing Payables System) |
| Item(s) of any value when the vendor will not accept a verbal order. | 1. Purchase Requisition (in the Purchasing Payables System) for a purchase order. |
| Item(s) estimated to cost over $2,500. | Purchase Requisition (in the Purchasing Payables System) for a bid/quote or puchase order. |
| Item(s) over $2,500, believed to be single source, or necessary to match existing equipment. | Purchase Requisition and memo of justification. Procurement is the sole determiner of whether items are single source or necessary to match existing equipment. |
4/11/08