Payment Drop Boxes are located in various locations throughout the University campus to assist students in making payments. These drop boxes are the property of, maintained by and are under the control of the Accounting and Financial Service Department of Murray State University.

Current drop box locations are at the Cashier’s Office door, in front of Sparks Hall on University Drive, 1^st floor of the Curris Center, the University Post Office, and Winslow Cafeteria. Drop boxes may be removed and/or added only thru the coordination of the Accounting and Financial Services Department.

Drop boxes are for checks or money orders only. For internal control purposes, cash payments are prohibited. Since no receipts are issued at the time of payment, the cancelled paid check must serve as the receipt from the University. Any Faculty, Staff, or student wishing to make a cash payment should come to the Cashier’s Office, 2^nd floor Sparks Hall, during office hours, at which time a written receipt will be provided.

Each drop box location has its own security measures.

1. The Cashier’s Office drop box is located in the door of the Cashier’s Office. Once the payment is dropped, only the Cashier or Cash Management Supervisor can remove the payments. Payments are collected once a day at approximately 10:30 AM Monday thru Friday.
2. The drop box located outside Sparks Hall on University Drive is checked twice a day by Accounting and Financial Department staff. This box is checked each morning and each afternoon Monday through Friday. Payments are taken to the Accounting and Financial Services Departmental Secretary at the time of collection. Only the designated Accounting staff members have keys to this drop box location.
3. Food Services employees check the drop box located on the 1st floor of the Curris Center once a day. The payments are placed in a secure locked bag and transported to the Cashier’s Office by a University Public Safety Officer with the daily money transfer. This occurs at approximately 10:30 AM Monday thru Friday. Only Food Services Office employees have keys to this drop box location.
4. The drop boxes located in the University Post Office and Winslow Cafeteria are checked daily Monday thru Friday by a University Public Safety Officer on the daily money transfer and returned to the Cashier’s Office. Only the Public Safety Officer has keys to the drop boxes at these locations.

1. Once collected by the designated authority all items in the drop box are taken to the Accounting and Financial Services Departmental Secretary. At this time all items are logged in to a database.
2. The payments are then taken to the Cashier’s Office to be applied to the appropriate accounts.
3. Receipts are matched to the database prepared by the departmental secretary. Receipt numbers are entered into the database, and the totals are matched.
4. Receipts are kept according to the University’s policy on retaining documentation, and destroyed at the designated time.

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Index | Cashier

Last updated March 1, 2006