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MURRAY STATE UNIVERSITY  ACCOUNTING & FINANCIAL SERVICES 200 Sparks Hall | Murray, KY  42071-3312 Telephone: (270) 809-4126 | fax: (270) 809-3014

A check that must be reissued requires a stop payment order to be placed on the original check.  When a stop payment order is requested, the Accounting and Financial Services Department will verify that the check has not been paid and will formally request the stop payment order to the bank.

Requesting Stop Payments

Checks made payable to a current student or employee may be reissued upon completion of the Stop Payment Form by the individual student or employee.  Forms must be signed by the payee (the individual the check is issued to).

Departments may request a stop payment order and/or replacement check to be issued for a vendor payment by completing the Stop Payment Form.  The account manager of the account the original check was issued from must sign the form.

Vendors may request a stop payment order and/or replacement check to be issued by mailing or faxing a request, on their letterhead, to Accounting at the following address:

        Murray State University
        Accounting & Financial Services
        200 Sparks Hall
        Murray, KY 42071-3312

        Fax: (270) 809-3014

Vendor requests should include the invoice number, invoice date, and payment amount.

Stop Payment Form

Stop Payment Forms must be completed and returned to the Accounting & Financial Services Department for all stop payment orders, with the exception of those requested directly by a vendor.  Fax copies will be acceptable.

Fees

Checks mailed to the payee from the Accounting Department and not received within a 30 day period will not be subject to any stop payment fees.

Checks released to departments for further distribution will be subject to a $10 fee, charged to the account the original check was issued from.

Replacement checks issued to a payee that have been lost or misplaced, will be subject to a $10 fee, deducted from the reissued payment.

Stale Dated Checks

University stale dated checks are those that have issuance dates over one (1) year from the current date.  These checks should not be presented to the bank for payment, but should be returned to the Accounting and Financial Services department for replacement.